Building DEI in Leadership

Building Diversity, Equity, and Inclusion (DEI) in Leadership

 

CALL FOR ENROLLMENT: BUILDING DEI IN LEADERSHIP

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The Ontario Ministry of Citizenship and Immigration (MCI) has awarded RDR a 15 month Partnership Grant under the Building Inclusive Leaders stream for its Building DEI in Leadership project. This project will develop and deliver a 4 module DEI training program over 10 months to build DEI capacity of organizational leaders in the human services sector (non-profit, social services, public sectors). The program will be offered in 5 regions across the GTA: Durham, Halton, Hamilton, Kitchener, and Peel with the help of community DEI hubs. Program enrollment and materials are free of cost. Through this training program organizational leaders will develop a skillset and foundation not only to become change agents, but to champion the values for others as well. Key learning objectives for organizational leaders in the program include but are not limited to: 

  

 Module 1: Introductory Session 

  • Foundations of DEI principles and frameworks to develop a critical and shared understanding of DEI 
  • Importance and value of Organizational Self-Assessment Tool (SAT) in the process of organizational change and measurement of DEI indicators over time 
  • How to implement the SAT in organizations in order to establish baseline DEI measure 
 

Module 2: Delivered after participants have implemented the SAT within their organizations 

  • How to analyze the results of their SAT in order to identify DEI strengths, weaknesses and gaps 
  • How to develop an action plan that leverages strengths, overcomes challenges and addresses gaps 
  • How to implement the action plan within their organizations 

 

Module 3: Delivered 4 months after module 2 

  • Identify obstacles and solutions to implementing DEI action plan when faced by organizational challenges and resistance 
  • How to institutionalize DEI into their organizations’ agenda to ensure DEI is weaved into the fabric of the organization 
  • How to sustain interest in, commitment to and actions for DEI work in organizations 

 

Module 4: Final session  

  • Importance and value of Employee Satisfaction Survey (ESS) for organizational change and measurement of DEI indicators over time from the perspective of employees 
  • How to implement the ESS and analyze its results 
  • How the SAT and ESS together measure changes and impact as implemented throughout this training program 

 

Other key components of the program include: access to an online leadership community hub where leaders can engage, support, and exchange ideas with one another on an ongoing basis throughout the training program and an invitation to an all-expenses paid leadership symposium for all participants in the 5 regions to reflect on their learnings and to network at the end of the program. 

 


FREQUENTLY ASKED QUESTIONS

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This project is intended to build diversity, equity and inclusion (DEI) capacity of organizational leaders in the human services sector (non-profit, social services, public sectors); it will enhance participants' understanding of DEI and their ability to develop and implement a plan to address identified gaps. This project is designed to build the capacity of leaders working within organizations to carry out a Diversity, Equity and Inclusion assessment of their own organization as well as to plan and implement changes to address any identified gaps within their organization's policies, programs, and services.

  

Issues of Diversity, Equity and Inclusion are always on-going. Hence, it is important for organizations to develop the skills within their own staff to be able to identify and resolve issues as part of their ongoing work rather than relying on external expertise, which is often costly and unsustainable. In building the capacity of organizational leaders, the aim of this project is to help organizations develop and strengthen DEI throughout their workplace.

Criteria for organizations:

1) Non-profit

2) Commitment to the principles of Diversity, Equity and Inclusion

3) Able to allow participating staff member to dedicate some of their work hours to attend training and carry out the required work

Who should the organization nominate:

The participant must be a senior leader/manager within the organization. They must have the capacity and authority to propose and implement changes.

Frequently Asked Questions

1. Who can participate?

2. What does this project involve?

3. Where will the trainings be held?

4. What is the timeline for this project?

5. What are the criteria for participating organizations?

6. What are the benefits of participating for my organization?

7. Which staff member should organizations select?

8. What is required of participants?

9. How much time can I expect to spend on this project?

10. How will you ensure sustainability after project completion?

11. Who do I contact for more information?

 

Who can participate?

We are seeking individuals who are in a senior level position and have the support of their organization. Following a brief introduction to DEI, participants will be provided with the necessary tools, training and support to assess their organizations' policies, procedures, programs and practices from a DEI perspective.

What does this project involve?

Participants will be required to attend 4 in-person training sessions, which will be approximately 3 hours each. The training sessions will be delivered over a 10-month period. In addition, participants will be expected to carry out some activities between each module.

 

The program will be offered in 5 regions across the GTA: Durham, Halton, Hamilton/Wentworth, Kitchener/Waterloo, and Peel with the help of community DEI hubs. Program enrollment and materials are free of cost. Through this training program organizational leaders will develop a skill set and foundation not only to become change agents, but also to champion the values for others within th eir organizations as well.

 

Training curriculum:

 

Module 1:
 Creating a DEI Baseline

 

 

Module 2:

Developing a DEI
Action Plan

 

Module 3:

Sustaining DEI Momentum

 

Module 4:  
Evaluating DEI Impact

 

 

a) Foundations of DEI: principles and frameworks to develop a critical and shared understanding of DEI

 

b) Importance and value of Organizational Self-Assessment Tool (SAT) in the process of organizational change and measurement of DEI indicators over time

 

c) How to implement the SAT in organizations to establish a baseline DEI measure

 

a)

How to analyze the results of the SAT to identify DEI strengths, weaknesses and gaps

 

b) How to develop an action plan that leverages strengths, overcomes challenges and addresses gaps

 

c) How to implement the action plan within your organization

 

a) Identify obstacles and solutions to implementing DEI action plan when faced by organizational challenges and resistance

 

b) How to institutionalize DEI into your organizations’ agenda to ensure DEI is weaved into the fabric of the organization

 

c) How to sustain interest in, commitment to and actions for DEI work in organizations

 

a) Importance and value of Employee Satisfaction Survey (ESS) for organizational change and measurement of DEI indicators over time from the perspective of employees

 

b) How to implement the ESS and analyze its results

 

c) How the SAT and ESS together measure changes and impact as implemented throughout this training program

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other key components of the program include:

a. Access to an online leadership community hub where leaders can engage, support, and exchange ideas with one another on an ongoing basis throughout the training program. Leaders can continue to engage with one another as alumni, following program completion.

 

b. Participate in a one-day symposium where participating leaders from all 5 regions will have a chance to reflect on their learnings and to network at the end of the program (travel expenses will be covered).

Where will the trainings be held?

This program is being delivered across five regions: Halton, Hamilton, Kitchener-Waterloo, Peel and Durham. Trainings will be held locally within each region. Efforts will be made to find a central location to make trainings accessible within each region.

What is the timeline for this project?

This project will be implemented over a 10-month period beginning in late May. The training program consists of four modules. Each module is three hours long. The training timeline is provided below. Please note these dates are approximations:

Module 1:

 

Creating a DEI Baseline

Delivered late spring (May 2017)

Module 2:

 

Developing a DEI Action Plan

Delivered two months after module 1 (July 2017)

Module 3:

 

Sustaining DEI Momentum

Delivered 6 months after module 2 (November 2017)

Module 4:

 

Evaluating DEI Impact

Delivered Final session (February 2018)

Leadership Symposium:  March 2018

What are the criteria for participating organizations?

a) Human services sector (non-profit, public, social services)

b) Buy-in at senior management/leadership level (to support staff time on this project, and to support them in conducting the SAT)

c) Individual should be able to conduct a system-wide organizational assessment

d) Deliver programs/services in one of the five regions or be geographically located within one of the five regions (Hamilton, Halton, Kitchener-Waterloo, Peel, Durham)

What are the benefits of participating for my organization?

By participating in this program, your organization will build the capacity to promote, support and integrate diversity, equity and inclusion (DEI) across several domains, at no cost for enrollment or materials. Leaders will be equipped with the skills and tools to support DEI in: planning and policy; organizational culture; employee education and training; human resources; community capacity building; service planning and development; client engagement; and service provision. By addressing gaps across these various domains, this program will support organizations in institutionalizing DEI in their organizations’ agenda, and supporting this work in an ongoing way.

Leaders will also be trained and supported in evaluating their DEI efforts and sustaining this work once the project is completed.

In addition, leaders will have the opportunity to connect with other participating leaders across five regions (Hamilton, Halton, Kitchener-Waterloo, Peel, Durham) in an online community space designed to enable participants to learn from and share their experiences with one another. Leaders will continue to have access to this online community to support continued efforts once the program is complete.  

Which staff member should organizations select?

In selecting a staff member to participate in this training, organizations should nominate individuals who are senior leaders and have the authority to implement change within their organization. Participants will be expected to involve their colleagues in the assessment process, as they will need to consult the managers of various departments to complete the SAT. Moreover, participants will need to involve their colleagues in reflecting on the results of the SAT and the development of an action plan that will address any identified gaps. Organizations will have access to the tools that have been specifically developed to build a greater understanding of DEI issues and support the development of an action plan. Leaders will become the champions of change who have the necessary skillset to develop and carry out a diversity plan that meets the needs of their respective organizations.

 

What is required of participants?

 

 1. Attending all four training sessions and implementing learnings and tools

There are four training sessions in this program:

 

Module 1:

Creating a DEI Baseline

Module 2:

Developing a DEI Action Plan

Module 3:

Sustaining DEI Momentum

Module 4:

Evaluating DEI Impact

 

There are three tools that leaders will learn to use and implement in this program:

 

Organizational Self-Assessment Tool (SAT)

 

DEI Action Plan

 

Employee Satisfaction
 Survey (ESS)

 

This tool was designed to assist all types of organizations in assessing their diversity, equity and inclusion work. The tool will be used to celebrate successes in diversity, equity and inclusion and to identify areas for improvement.

 

The DEI Action Plan will support leaders in responding to the results of their SAT. By developing a DEI Action Plan, leaders will be able to identify and implement concrete and targeted actions to effectively enhance diversity, equity and inclusion.

 

Leaders will learn how to administer the ESS in their organization to assess changes implemented throughout the project and to compare results to the SAT completed at the outset of the project. Leaders will also be trained on important issues that must be considered when administering the ESS, such as confidentiality and anonymity.

 

 

2. Attending the all-expense paid Leadership Symposium

A leadership symposium will be held at the end of the project to bring together all participants from the various regions to reflect on their journey through the pilot program and their DEI capacity building. Prior to the symposium, participants will be asked to reflect on the project, what they have learned and what more they would like to learn. 

 

3. Participating in the online community leadership hub 

An online hub will be created to enable leaders to engage, support, and exchange ideas with one another on an ongoing basis around project themes.

 

How much time can I expect to spend on this project?

 

While the actual training sessions will require a total of approximately 16 hours of your staff's time (four three-hour-long modules, plus travel time), the time required to implement the tools will likely vary depending on your organization. Approximations of the time required for each module are provided in the table below. In addition, leaders are expected to actively participate in the online community leadership hub, and to attend the one-day Symposium at project completion.

 

 Module 1: 
Creating a DEI Baseline 

 Module 2: 
Developing a DEI  
Action Plan 

 Module 3: 
Sustaining DEI Momentum 

 Module 4:   
Evaluating DEI Impact 

Time allotted

 Leaders will have 2 months to implement the Organizational Self-Assessment Tool (SAT) within their organizations and analyze the results in preparation for the second module.   

 

 Leaders will have 6 months to implement their DEI Action Plan within their organizations 
(action plan to be implemented between modules 2 and 4).  

 A template will be provided to participants to assess their DEI journey thus far against the results of their SAT and their action plan. 

 The distribution of the Employee Satisfaction Survey (ESS) is not anticipated to be onerous. Participants will be expected to continue working on implementing their DEI action plan within their organizations.  

To do

·    

Implement SAT 

·    

Analyze SAT 

·  

Develop action plan 

·  

Start implementing changes based on action plan 

·  

Identify barriers and successes 

·   

Continue implementation of action plan 

·   

Engage in discussions on online hub 

·  

Distribute ESS to staff in organization 

·  

Continue implementation of action plan 

·  

Engage in discussions on online hub 

Time required

Approximately 2 to 4 days 

(Depending on the organization’s size. For large organizations, there is the option of implementing the tools within one department.) 

 

Approximately
5-10% of their work time.   

During this period, the participating staff member may require the assistance of others within the organization to ensure that required actions are carried out.  

 

Approximately 5 % of their work time. 

There is no specific time requirement at this point in terms of the project, but the organization may choose to allocate time to enable the participant to sustain the DEI work.  

 

How will you ensure sustainability after project completion?

 

By training leaders to become champions of DEI within their organizations, and equipping them with the necessary skills and tools to engage in this work, this program will build the internal capacity of organizations to continue this work once the project is over. As leaders champion this work within their organizations, their knowledge and skills, as well as the changes that are implemented, will go beyond their individual participation in the program. Leaders will support DEI across several domains: planning and policy; organizational culture; employee education and training; human resources; community capacity building; service planning and development; client engagement; and service provision. In this way, DEI will be institutionalized within an organization’s agenda and woven into several organizational domains.

In addition, leaders will be provided with ongoing support throughout the project, and they will continue to have access to an online community following project completion. This online community will include leaders from across the five participating regions (Halton, Hamilton, Kitchener-Waterloo, Peel and Durham) and will enable leaders to continue to connect to share successes and challenges and support each other in continuing this work.

In developing the skills of staff members, organizations will be better able to carry out and sustain organizational change. While some organizations may still need additional support from external consultants in their efforts to institutionalize DEI within their organizations, it is important to have staff who have the foundational knowledge and skills so that they can work with consultants more effectively.

Who do I contact for more information?

Ghada Khoraych, Project Lead

ghada@regionaldiversityroundtable.org 

 

Reem Attieh, Program Manager

reem@regionaldiversityroundtable.org

 

Ready to enroll? Complete the registration form

 

The Regional Diversity Roundtable

1515 Matheson Blvd East, Suite 209

Mississauga, ON L4W 2P5

T. 905-232-7371

www.regionaldiversityroundtable.org

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